HR Administrator

HR Administrator Erith United Kingdom Human Resources

Job Description

ADM unlocks the power of nature to enrich the quality of life. We’re a premier global human and animal nutrition company, delivering solutions today with an eye to the future. We’re blazing new trails in health and well-being as our scientists develop groundbreaking products to support healthier living. We’re a cutting-edge innovator leading the way to a new future of plant-based consumer and industrial solutions to replace petroleum-based products. We’re an unmatched agricultural supply chain manager and processor, providing food security by connecting local needs with global capabilities. And we’re a leader in sustainability, scaling across entire value chains to help decarbonize our industry and safeguard our planet. From the seed of the idea to the outcome of the solution, we give customers an edge in solving the nutritional and sustainability challenges of today and tomorrow. Learn more at www.adm.com
We seeking an HR Administrator to support the HR Team with administrative and general HR support, primarily across the UK Oilseeds Division at Erith and Purfleet but also more widely across the UK team. The role should progress into a more HR advisory capacity in due course.

Your Responsibilities

• To take the lead in updating, co-ordinating & advising managers/employees on all people/HR systems including Success Factors, Global Employee Database, E-days (annual leave system) and Kenexa (recruitment system) & MyADM (performance management system).
• To provide full admin support for the recruitment process, including assisting with job descriptions and adverts, the recruitment approval process and tracking and moving candidates through HR systems.
• To support management in scheduling, preparing for and for conducting recruitment interviewing and liaising with the Talent Acquisition (recruitment) team.
• To draft and send out contracts of employment and offer packs for new recruits in the business.
• To play a key role in the onboarding/induction process, including delivering the HR induction presentation to new hires, arranging Occupational health appointments and liaising with the hiring manager to ensure a thorough induction plan is in place.
• To guide managers on the probationary process and administration required, working closely with them so as any issues are highlighted/actioned in a timely manner.
• Assistance in the management of sickness absence, including collation of statistics and updating and distributing sickness data.
• To advise management and employees on routine sickness absence procedures and take part / advise managers in sickness review meetings where applicable.
• To draft Occupational Health referrals related to short- or long-term absence issues and arrange appointments.
• To provide assistance in employee relations matters, such grievances, disciplinary or capability matters, supporting managers in meetings as and when required.
• To provide guidance and support on maternity, paternity, flexible working requests, jury service and other such matters.
• Assisting with the drafting of formal paperwork in relation to employment matters, such as addendums to contracts and invite/outcome letters related to formal HR matters.
• To be responsible for standard HR letters such as leaver letters, reference requests and confirmations of employment.
• To take minutes from meetings as required.
• To assist with the coordination & administration of internal training.
• To assist the Benefits & Wellbeing Specialist with benefits related admin on matters such as the performance management process, BUPA, Company Cars, Pension plans, EAP, Salary Finance, Next Jump and any other benefits.

Job Description (Con't)

• To undertake routine reporting and communications from the HR team such as the local newsletter, starters/movers/leavers communications & management dashboards.
• To conduct exit interviews and assist in all leaver administration and arrangements.
• To take responsibility for all invoices coming into/generated by HR, including raising vendor requests, raising purchase orders, utilising the Maximo (invoicing) system and liaising with procurement and finance to facilitate payment.
• To be involved in HR or local project groups/activities as and when requested.
• To play a key and active role in the UK HR team, attending meetings and assisting as required.
• Any other duties as required.

Your Profile

• Qualified to Level 3 Certificate in Human Resource Practice or currently working towards that.
• Good experience in administration – ideally in an HR role.
• Strong organisational and administration skills with ability to multitask
• Good IT skills, fully conversant with all MS office packages (Word, Excel, PowerPoint) and able to quickly learn IT systems and databases.
• Excellent English written and verbal communication skills and able to successfully communicate at all levels and at a high business standard.
• Able to work from Erith and Purfleet and occasionally travel to other UK locations.

Your Future Perspective

• Challenging tasks, short decision-making processes and a high level of personal responsibility in a modern work environment with flexible work time models
• Room for innovative thinking and growth with the possibility to manage your own career path.
• A company culture which promotes continuous learning and diversity.
• Excellent career opportunities in a world leading nutrition company.
• An attractive remuneration including a variety of social benefits like subsidized health & fitness offers.
• ADM is a company where managers and colleagues are encouraged to discuss and enable the flexibility that is needed to meet the demands of work and life.
• Additional benefits and support for maternity and paternity leave
• ADM are an advocate of having a workforce who are aware of their mental health. In addition to our network of Mental Health First Aiders, all new starters to the business will be enrolled in ‘Mental Health Aware’ training within three months of joining the business.

#LI-Hybrid

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