Events Co-ordinator

Events Co-ordinator

Fixed Term Contract 12 Months

Grade 3 - £23,194 - £29,438

Consultation grade - subject to formal evaluation under the Pay Equity review

Working 36.5 hours per week

Organise & manage reservations and deliver a variety of in-house organized events as published in the ‘Calendar of Events’ such as wedding fayres, afternoon teas, Christmas events, open days and themed events. Raise purchase orders, goods receipt invoices and deal with the administrative financial procedures within the department as directed by the Business Development Manager. Including counting cash, banking cash and cheques, posting income on SAP and carrying out spot-check audits of financial paperwork and stock counts.

Raise internal recharges and external invoices on SAP, in accordance with Birmingham City Council and Civic Catering procedures and actively chasing for payment of overdue invoices.

To procure new suppliers, awarding low-value contracts and maintaining relations between suppliers and Civic Catering.

To receive, store and deliver goods from event organizers for their event, Carry out customer consultations, handle, respond to and record customer complaints, comments and compliments on corporate customer relationship management system. Provide general administrative support, including copy typing, taking minutes of meetings, data entry, distribution and dispatch of post and maintaining an electronic filing system.

Present yourself in a positive manner and maintain good working relationships/practices with staff, customers and clients.be prepared to step into another Civic Catering role to meet service demands. Duties include; assisting with the running of an event, delivering catering orders or transporting items to another venue.

See further details within Job Description.

You must upload a Supporting Statement via the attachments part of your application. This is required for shortlisting; you need to describe how your experience and skills fit the essential criteria for the role as specified in the Person Specification. If you do not attach your Supporting Statement, your application will not be considered. Please do not attach CVs as we do not accept them.

Closing date 11th July 2023 at 23.59

For any informal enquires please contact: Nikki Harrison nikki.harrison@birmingham.gov.uk

Ref: BCC1408

We welcome applications from people with caring responsibilities and flexible working options will be considered.

An ability to fulfil all spoken aspects of the role with confidence using the English Language as required by Part 7 of the Immigration Act 2016

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements , before any employment offer can be confirmed.

Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI) apply for a visa . Successful applicants may be able to obtain a Certificate of Sponsorship from Birmingham City Council for a skilled worker visa (if the job is eligible) subject to meeting the relevant criteria.

Job Description and Person Specification