Accounts Payable Assistant

Our Company

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with 700 specialists throughout 13 offices across the UK and Ireland.

Role Summary

• Ensure all invoices (including subcontractors) are distributed, coded and approved in line with policy and SOX compliance
• Dealing with staff expense claims and corporate credit cards
• Dealing with emails and queries from suppliers and the wider business
• Produce weekly and manual sub-contractor and expense payment runs as requested
• Completing statement, balance sheet and expense reconciliations
• Accurate data entry, including manual supplier invoice entry, manual supplier credit notes and daily banking
• Comply with all existing KPI’s and SLA’s
• Develop and maintain strong relationships within finance and the wider business
• Adhoc duties

Key Skills

• Confident and assertive interpersonal skills from senior management to external suppliers
• Ability to prioritise and co-ordinate tasks efficiently ensuring all financial and team deadlines are met, within a fast paced environment
• Understands AP Processes and Workflows
• Enthusiasm towards financial processes and tasks
• Accurate and exceptional attention to detail
• Pro-active, uses initiative and enjoys working autonomously and as part of a wider team
• Sociable and outgoing
• Flexible approach to work
• Team player who deals effectively with colleagues and clients
• Willing to learn/actively pursue further training
• Good IT skills especially on Excel. Experience of SAP and Compleat accounting systems would be advantageous, but not essential
• Good communication skills, both verbally and in writing
• At least 3 years’ experience within an AP role, preferably in a large corporate environment