Support Behind the Science - Administration Vacancies

Details

Reference number

275547

Salary

£20,639 - £23,491 Salary is dependent on experience and skills. Dstl level 3: £20,639 - £23,491

Job grade

Administrative Officer
Higher Executive Officer Dstl Level 3

Contract type

Permanent

Business area

DSTL - Operations Division

Type of role

Administration / Corporate Support
Knowledge and Information Management
Secretarial
Security
Other

Working pattern

Flexible working, Full-time, Job share, Compressed Hours

Number of jobs available

10

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Dstl Porton Down, Salisbury - SP4 0JQ

About the job

Job summary

Would you like to join a great team, providing administration support to enable the delivery of high impact Science and Technology?

Would you like to develop a career in the Civil Service?

Are you a team player with administration experience and good communication skills?

Then we would like to hear from you!

Dstl recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution.

We particularly welcome female and ethnic minority applicants and those from the LGBTQI community, as they are under-represented within Dstl at these levels.

Job description

In this role you will:

• Provide continuity of business support across the Divisions to maintain business performance;
• Support and facilitate highly effective stakeholder meetings (including minute taking);
• Provide support for a reception desk and associated duties;
• Maintain SharePoint information, administering access permissions and maintain stakeholder contact information;
• Ensure that Division information is accessible, accurate and controlled to meet Dstl’s information management policies;
• Support the delivery of key business and operational activities (e.g. assets, active roles, timesheets);
• Ensure that levels of service are maintained when other team members are absent.

The Groups providing administration services to the whole of Dstl are situated within the Operations Division. We are seeking Level 3 administrators for multiple roles.

We have numerous roles available for the right people. All we ask is that you have good administration skills and a flexible attitude to start with.

Some roles will require you to be on site, others may allow for hybrid working under certain conditions.

Important Information

Our work in defence, security and intelligence requires our employees to be UK Nationals who are able to gain a high level of security clearance to undertake the projects we are involved in to protect us from security threats. For this reason, only UK Nationals will be able to apply for this role. If you are an international or dual-national candidate, and you think you have the skills we need, please consider applying to any of our government, security or defence partners.

This role will require full UK security clearance and you should have resided in the UK for the past 5 years. For some roles Developed Vetting will also be required, in this case you should have resided in the UK for the past 10 years.

Person specification

we are looking for someone who has:

• A good understanding of administration.
• Good knowledge of Microsoft packages - Word, Excel, Outlook, Powerpoint
• The ability to work flexibly as part of an effective team.
• Demonstrates good customer service skills.
• The desire to be innovative to support the vision of the group.

Responsibilities will vary depending on the preferred role.

Important Information

Our work in defence, security and intelligence requires our employees to be UK Nationals who are able to gain a high level of security clearance to undertake the projects we are involved in to protect us from security threats. For this reason, only UK Nationals will be able to apply for this role. If you are an international or dual-national candidate, and you think you have the skills we need, please consider applying to any of our government, security or defence partners.

This role will require full UK security clearance and you should have resided in the UK for the past 5 years. For some roles Developed Vetting will also be required, in this case you should have resided in the UK for the past 10 years.

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Managing a Quality Service
• Communicating and Influencing

Benefits

Dstl’s full range of great benefits can be found in the information pack which includes:

• Financial: An excellent pension scheme starting from 26% employer contribution (find out more here). In Year Rewarding Achievement bonuses and thank you vouchers. Rental deposit scheme and cycle to work scheme.
• Flexible working: Full flexibility working options include alternative working patterns, compressed hours, job shares and annualised hours. Remote working may be available dependent on role.
• Flexible working hours: Ability to bank hours in a 12 month reference period including the ability to accrue and use 37 hours per month.
• Annual leave: 25 days pro rata (rising to 30 after 5 years) plus 8 public holidays with the ability to buy/sell 5 additional days per annum.
• Family: Maternity, adoption or shared parental leave of up to 26 weeks with full pay, an additional 13 weeks statutory pay and a further 13 weeks unpaid
• Learning and Development: Dstl encourages and supports charterships, accreditations and provides employees access to fully funded apprenticeships up to level 7 (Masters Degree). Dstl will pay for 2 memberships with relevant bodies/institutions. Employees also have access to Civil Service Learning.
• Facilities: Onsite parking, EV Charging points, restaurants, cafés and gyms.

The information pack can be found attached to the job specification on Civil Service Jobs.

Our Diversity Networks

We have a number of support networks to ensure all employees feel supported at work. These include the following:

• Sexual Orientation and Gender Identity Network
• Race, Faith and Culture Network
• Parents and Carer Support Network
• Alternative Working Network
• Gender Equality Network
• New Starters Network
• Enabled Network, for people with visible and non-visible disabilities.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

We want you to have your best chance of success in our recruitment process, so If at any stage of the application process you would like help or assistance please contact the Dstl Recruitment Team dstlrecruitment@dstl.gov.uk and we will do all we can to support you.

Sifting and interviewing will take place during the life of the vacancy. Sifting will begin from 27th March and the first round of interviews will be held from the 19th April. These will continue through to the end of 2023.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

This job is not open to candidates who hold a dual nationality.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Dstl HR Recruitment Email : DSTLRECRUITMENT@dstl.gov.uk

Recruitment team

Email : dstlrecruitment@dstl.gov.uk

Further information

Should you wish to raise a formal complaint about the Dstl recruitment process you should email dstlrecruitment@dstl.gov.uk stating the nature of the issue. We will respond within 5 working days.