Administrative Assistant - Department of Microbiology

• Answer the Departmental telephone and deal with queries, give out authorised results to authorised personnel and redirect calls internally as appropriate.
• To enter results from referral laboratories into the laboratory Winpath system, verifying data and correct where necessary.
• Prepare, compile and sort documents for data entry.
• Provide secretarial support at various meetings; produce agenda and minutes.
• To provide administrative support to the Consultants, Head BMS, Senior Secretary/Administrator, Quality Lead and members of the multi-disciplinary team.
• Acts as a point of contact for all levels of hospital staff and outside agencies.
• Assists in the achievement of Departmental Objectives.
• To provide cover for members of the secretarial/administration team during periods of leave or absence.
• To provide administrative support, when necessary, to the wider Pathology Department
• To enter results from referral laboratories into the laboratory database
• Verify data and correct where necessary
• Obtain further information for incomplete documents
• Check completed work for accuracy
• Excellent typing and keyboard skills
• Efficient work management including planning, organising and prioritising
• Ability to work under pressure and maintain performance and work standards
• Undertake clerical duties such as sorting post and filing – that have direct bearing on the clinical work of the laboratory.
• Regularly update personal portfolio to show continuing development and maintenance of relevant skills.
• Demonstrate progress in achieving own personal objectives agreed during annual review.
• Deals with telephone and face to face enquiries efficiently and sensitively, respecting patient confidentiality at all times.
• Ordering of stationery and lab equipment and ensuring levels maintained.

The Department of Microbiology is a dynamic, pro-active patient focused department that supports the areas of serology, mycology and bacteriology. It is a well established Department comprised of a Head of Department, Consultant Microbiologists, a team of Senior Biomedical Scientists, Biomedical Scientists, Advanced Practitioners and Medical Laboratory Assistants.

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.

Please contact us atRecruitment@dchft.nhs.ukif you are unable to view or download the attachment.

For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.