KERING - HR Operations Administrator (12 months FTC)

Summary Kering is a global Luxury group which manages the development of a series of renowned Houses in fashion, leather goods, jewellery and watches: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, as well as Kering Eyewear. In 2021, Kering had 42,000 employees and restated revenue of €17.6 billion. Kering is a major player in the luxury sector. By placing creativity at the heart of its strategy, Kering empowers its people to lead the way in terms of creative expression while crafting tomorrow's Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination.” A shared culture and determination unite our Houses. Together, we are building a unique, passionate and responsible Luxury group, working to push boundaries in a positive way. Join us to shape the Luxury of tomorrow with us. Job Description We are currently seeking an HR Operations Administrator, who will report to the HR Operations Manager, as part of the UK Shared Service team. You will be based in the Kering UK Head Office in London, Victoria. This a 12 months maternity cover.
Your Opportunity As a core member of the Kering HRSS team, this role supports the UK employees of the Kering Group across a defined range of HR processes and activities. Working collaboratively with the HR and Payroll teams, this role requires a real passion for service excellence, with a natural ability to prioritize, coordinate and build connections with stakeholders by providing sound advice and support. How you will contribute

• Supporting the wider team with first-hand support to the full business, via our contact site (Kering Connect), phone calls, email and in person. Providing accurate and pragmatic advice and support to the brands
• Maintain accurate and up-to-date employee data in Workday and employee files
• Responsible for supporting with the full transactional and administrative services for the employee lifecycle, including but not limited to;
• Completing the hires and contractual changes for our employees using our HRIS system, Workday, ensuring the data is correctly processed and raising errors with the brands when they are identified
• Sending on-boarding emails to new hires and supporting them with any queries
• Generating paperwork for hires, contractual changes and leavers and sending via Adobe Sign, monitoring the flow of the documents, chasing signatories where necessary and tracking the return of signed documents
• Creating electronic and paper personnel files and ensuring they are kept up to date and managing the archive of leaver files ensuring a clear system is used for recording the documents’ location
• Complete termination process in Workday, draft documentation and liaise with payroll to ensure leavers are processed in time for payroll deadlines
• Responsible for managing the probationary period process for all new starters, including running reports, notifying managers of impending probationary reviews, updating Workday and producing relevant paperwork
• Regularly reviewing the administrative processes and ensuring alignment with other HR teams (payroll and recruitment) and identifying efficiencies and areas for improvement on a continuous basis
• Coordinating and supporting with regular audits on Workday, internal drives, and employee files, ensuring compliance with employment legislation
• Completing reference letters for individuals based on employment, visa and mortgage/rental requirements
• Maintaining and updating the Shared Services Social Media page, Workplace including ensuring new hires follow the page, and uploading relevant and informative content regularly
• Supporting the team to run the monthly Kering induction for new hires
• Conduct Right to Work checks, ensure all hires provide valid right to work documents, filing documentation and uploading on Workday and use the Government Employer Checking Service to verify documents where needed
• Support employees with family friendly cases and ensure all relevant letters are sent at the correct time and the details are recorded in Workday
• Reporting: Produce monthly and ad-hoc reports and analyse the data when requested
• Ensure compliance with the HRSS SLA’s and service catalogue
• HR project support when required
• Supports with the administration of key annual processes throughout the year such as the annual performance review process, annual salary review process and the bi-yearly Kering People survey

Who you are

• Experience in HR administration or equivalent
• Strong interpersonal, communication (written and verbal) and presentation skills
• Excellent Customer service standards
• Experience in MS Office
• Experience in HRIS systems would be desirable (preferably Workday)
• Organised and able to prioritise, with excellent attention to detail
• Able to work well under pressure and towards tight deadlines
• Ability to work in a fast-paced environment, operate under pressure and meet strict deadlines
• Proactive and curious - ability to identify improvements in processes or activities
• Problem solver

Why work with us? This is a fantastic opportunity to join a dynamic team and actively contribute to the ongoing success and growth at Kering. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.
Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.
Job Type Fixed Term (Fixed Term) Start Date 2023-03-16 Schedule Full time Organization Kering UK Services Ltd.