Team Administrator

Legacy Strategies are currently recruiting for a Team Administrator on behalf of one of our clients in Birmingham. This role is hybrid and would require the successful candidate to attend the office 2 days per week.

Responsibilities

• Act as first point of contact for senior manager, departments / team and other stakeholders on administrative services and processes, redirecting and responding as appropriate, and ensuring all tasks are completed to a high standard.
• Coordinate and manage departmental team meetings to ensure effecting running of meetings and the successful delivery of outcomes, including collating agenda’s and responses, taking meeting minutes and notes, and managing required actions.
• Prepare and format briefing packs, meetings papers, presentations and all other documentation for senior management and departmental teams as required.
• Update and maintain Team, Departmental and Directorate records, databases and systems to ensure effective functioning of the Directorate and collective team.
• Gather information, compile reports and maintain these to support the activities of senior management and departments / teams.
• File all documentation effectively and maintain the document management system to ensure ease of access across the team.
• Track all correspondence for senior management and as required draft responses and coordinate required actions.
• Manage all travel requirements for senior management and departments / teams within policy and budget.
• Provide ad hoc administrative support including performing specialist related tasks and managing projects through to completion.
• Maintain continuous administrative support for departments / teams and identify enhancements to continually improve the functioning of the collective team and Directorate.

About You

Skills:

• Ability to complete various administrative tasks, including diary management, travel booking, meetings and team administrative support
• Ability to prioritise workload and manage competing priorities
• Ability to multi-task and manage multiple requests and tasks
• Ability to manage and communicate with a range of stakeholders, including senior level stakeholders and internal leaders, managers and staff
• IT skills including the use of Microsoft Office suite

Knowledge:

• Knowledge of administrative and support services
• Knowledge of problem-solving techniques to resolve ad-hoc issues
• Knowledge of systems and software in the office environment

Type of experience:

• Experience of providing administrative support within a business environment
• Experience of liaising with multiple internal and external stakeholders to successfully coordinate outcomes
• Experience of using Microsoft Office products (e.g. Word, PowerPoint, Excel)

Job Types: Full-time, Permanent

Salary: £24,000.00-£28,500.00 per year

Benefits:

• Company events
• Company pension
• Wellness programme
• Work from home

Schedule:

• Monday to Friday

Experience:

• team administration: 3 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Birmingham

Application deadline: 24/03/2023
Reference ID: scta172hs
Expected start date: 17/04/2023