Booking co-ordinator/call handler - Patient Access Centre

The role of the call handler/booking co-ordinator is a pivotal post in the Trust Access Centre. The team deal with all calls into the department from patients, carers and professionals such as General Practitioners or Trust service leads with regards to new outpatient appointments. The team also book new outpatient appointments and reschedule follow up appointments when patients call utilising the Trust systems on behalf of the Trust services. There is a range of other administrative duties involved in the post and full training will be given.

We are therefore searching for friendly, courteous professionals with a strong background in customer service to work within national and local NHS guidelines in a busy call centre and office environment.

Excellent and empathetic telephone manner and computer literacy is a must, as well as an ability to work under pressure to achieve targets.

As outlined above you will be booking outpatient appointments and liaising with services to ensure clinics are fully utilised. Therefore team work is very important in this role.

We are looking for staff with a "can do" positive attitude, as well as excellent communication skills.

Team members are expected to work Monday to Friday in an alternative shift pattern of 8am to 4pm and 9am to 5pm to ensure that the service is covered during operating hours of 8am to 5pm.

The Trust Access Centre is a central hub dealing with Trust referrals on behalf of the services. There are approximately 50 staff which work in our call centre, booking teams or referral management team. The Trust operates across 3 sites; Northwick Park, Central Middlesex and Ealing Hospitals and the Access Centre is based in the Central Middlesex hospital site. There are opportunities for promotion both within the access centre and the wider Trust.

London North West University Healthcare NHS Trust (LNWUH) is one of the integrated NHS Trusts in the country. Our team of more than 8,000 clinical and support staff serve a diverse population of approximately one million people providing hospital services to the people of Brent, Harrow and beyond.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

To find out more about our Trust, why not view our videowe are London North West University Healthcare

LNWUH is a flexible working friendly organisation; we want you to be able to work in a way that is best for us and for our patients, and for you. Please speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.

Key relationships of the role is with the referral management team and the services in the Trust, as well as General Practitioners. Therefore as mentioned above, excellent communication skills are required as well as attention to detail as the role requires the post-holders book appointments accurately using the Trust systems.

To view the main responsibility, please see the attached the Job Description and Person Specification