Finance Assistant

JOB DESCRIPTION

Accounts Assistant

JOB TITLE:

Financial Controller

REPORTING TO:

MAIN PURPOSE OF JOB: General assistance as required by the FC in preparation of all aspects of accounts and daily reconciliations.

GENERIC KEY ACCOUNTABILITIES: People

• To take pride in everything I do
• To consistently deliver outstanding hospitality
• To anticipate and react to the needs of our guests
• To be an ambassador for the Macdonald Brand
• To take ownership for my personal development and performance
• To contribute to the overall effectiveness and performance of my team

Product

• To consistently deliver Macdonald core standards which are relevant to my role
• To maintain a safe and clean environment
• To take responsibility for understanding our products and services
• To proactively look for ways to improve or enhance the guest experience
• To use feedback to improve my personal performance whilst activity encouraging feedback from others
• To give my full to support to company initiatives

Process

• To complete and act upon training (including statutory) in line with company policy and procedures
• To follow all processes assigned to my role ensuring full compliance
• To identify any barriers or challenges which may prevent me from delivering on agreed processes
• To take responsibility for keeping up to date with any changes in my department

Profit

• To have an awareness and understanding of operational costs related to the performance of my job role
• To look for ways to protect the profit of the organisation without compromising the guest experience
• Be aware of department objectives and ensure all sales

opportunities are exploited (OWS)

• To promote the products and services to our guest at every opportunity
• Spot and act on every opportunity for sales
• To act upon any reasonable instructions from management as pertains to my job responsibilities

JOB SPECIFIC ACCOUNTABILITIES: A safe, secure and hygienic environment for customers, staff and visitors to be maintained.

• All equipment to be operated in line with trained instructions.
• Equipment and premises to be maintained in a clean, working condition.
• Opportunities to be taken to promote products to our customers at every opportunity.
• Prompt response to be given to the service needs of customers.
• Customer satisfaction to be checked during customer’s visit to department.
• Accurate payments to be dealt with in accordance with the Hotel’s standards and the company’s cash handling procedures.
• All visitors to be warmly received and their needs anticipated in an appropriate manner.
• To participate fully in reviews and meetings
• Positive working relationships to be established and maintained with colleagues throughout the hotel.
• Company Handbook to be abided by, and employees to be aware of any changes made.
• Commitment to be displayed to training through participation, and sign off of training records, and application of learning in the workplace.
• Full compliance and commitment to Core standards to be demonstrated.
• To comply with any other reasonable request made by a manager of the company.
• Prepare and upload daily ABRA and weekly URR.
• Prepare daily & weekly revenue and covers reports for

Board reports.

• Bank reconciliations (e.g. unmatched items, credit card and cheque reconciliations, petty cash etc).
• Responsibility for accruals & prepayments.
• Credit Control, assisted by Administrator (check & process all credit application, prepare weekly debtors summary, chase overdue debt etc).
• Prepare daily & weekly revenue and covers reports.

• Daily revenue audit (e.g. completeness of income to forecast, control of management allowances, refunds, complaints etc).
• Revenue controls (e.g. Outstanding PM Accounts,

Accuracy of business and statistics, review of ARRs etc).

• Sales Ledger (e.g. aged debts reports, invoice queries, checking and issuing invoices, Travel Agents Commission,

Conference billing, Vouchers etc)

• Purchase Ledger Duties:
• Process invoices
• Match with delivery notes, code, process and post
• Travel Agent Commissions
• Supplier statement reconciliations
• To undertake any other duties requested by management.
• To comply with all legal requirements in respect of health, safety and welfare of all members of staff and customers.
• All staff of the company are required to make themselves available for training and communication meetings, for which advance notice will normally be given.
• All staff must attend fire training as required by law to be familiar with the departmental responsibilities.

KEY MEASURES: Outstanding debt %

• Brand standard audits
• Health & Safety checks
• Guest feedback
• TripAdvisor
• Mystery guest
• AA inspection outcome
• PSN audits
• EHO reports

I have read and fully understood the responsibilities and accountabilities related to my role.

Date: __________________________________

Position: __________________________________

Printed Name: __________________________________

Signature: __________________________________

Date: __________________________________

Position: __________________________________

Printed Name: __________________________________

Signature: __________________________________

Job Types: Full-time, Permanent

Salary: £14,941.06-£23,000.00 per year

Benefits:

• Discounted or free food
• Employee discount
• Free parking
• Gym membership

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Berkshire: reliably commute or plan to relocate before starting work (required)

Work Location: In person