Prompt Payment Officer

Overview: Would you like to work in a small team that helps ensure businesses get paid on time? Do you have good communication skills and an interest in working with a range of stakeholders to solve problems? Can you demonstrate strong planning and organisation skills, while prioritising workloads to meet deadlines? If the answers to the above are yes, then this exciting opportunity to join the Scottish Government could be for you.
The Supplier Prompt Payment Team is responsible for the policies, procedures, processes and best practice surrounding the efficient purchase and payment for the goods and services required by the Scottish Government and the other relevant bodies that use our arrangements. Prompt Payment Officers have a key role in helping ensure that the Scottish Government and partners pay our suppliers on time.
The team is part of a branch dedicated to supporting the prompt payment of suppliers in line with the Ministerial commitment of paying suppliers for goods and services within ten days.
This vacancy contributes towards the Scottish Government National Outcomes: We live in a Scotland that is the most attractive place for doing business in Europe. We realise our full economic potential with more and better employment opportunities for our people.
Our public services are high quality, continually improving, efficient and responsive to local people's needs. Responsibilities:

• Manage a caseload of supplier invoices, requiring review, investigation and action to facilitate timely payment
• Build effective relationships with internal and external Scottish Government stakeholders and suppliers
• Provide advice and guidance on policies, procedures, processes and best practice for the efficient purchase and payment of goods and services
• Contribute to the team’s business development, for example reviewing and improving existing desk instructions
• Work with other team members to identify, discuss and provide solutions to emerging themes and/or common issues
• Support managers as required across the branch, for example contributing to delivery of wider reporting and statistical analysis

Competencies
Self-awareness Team work Customer Service
Information Management Essential Criteria & Qualifications: No specific qualifications required.
Essential Criteria 1. Excellent communication skills, both written and verbal, with the ability to present information accurately, clearly and concisely 2. Strong administration and organisational skills 3. Experience of using IT, in particular Microsoft Word, Excel and Outlook 4. The ability to prioritise competing tasks and workloads, and react quickly to changing demands
Additional Information This post is being advertised on a full time basis, however part-time applicants will be considered.

Minimum Time in Post

It is expected that the successful candidate(s) would remain in post for two years, unless successful in achieving promotion to a higher band/grade.

This is one of a number of vacancies within the Innovation Unit and in the event that further posts are required a reserve list of successful candidates will be kept for up to 12 months.

Additional Information To apply please fully complete the application and submit evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
Skills_For_Success_Competency_Framework A Person Specification

For further information on this vacancy please contact alan.summers@gov.scot

The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via ScottishGovernmentrecruitment@gov.scot

As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.

Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.