Administrator (Maternity Cover)

The Department of Mathematics at UCL is an internationally renowned department within one of the world’s most prestigious universities. Since its beginning, mathematics at UCL has been enhanced by its many outstanding members of staff. Indeed, two of its students (and later staff) Professor Klaus Roth (1958) and Professor Alan Baker (1970) have gone on to win the Fields Medal. Another former member of staff Professor Tim Gowers won the Fields Medal in 1998 for work he did whilst at UCL.

Since 2011 the department has grown considerably. There are now 80 academic members of whom 32 are full professors, and a number of Honorary members of staff, including four Fellows of the Royal Society. The department also has 22 Postdoctoral Research Fellows, around 100 PhD students and 34 MSc students. We also welcome a regular stream of distinguished visiting academics from home and abroad. The broad range of research interests is reflected in the large choice of courses available in the third and fourth years of the degree programmes, from spectral theory, groups and geometry to fluid mechanics and from mathematical ideas in biology to cosmology. Research funding in the department from EPSRC, ERC, Leverhulme Trust and the Wellcome Trust has grown significantly in recent years with an increase of 70% in total funding since 2011.

Context

This role is working within the Professional Services Team in the Department of Mathematics, which sits within the MAPS Faculty. The department has internationally recognised research groups in pure and applied analysis; fluid mechanics; mathematical physics; geometry and topology; algebra, number theory and combinatorics; mathematical modelling in biology, finance, industry and society. The Department of Mathematics has 81 academic staff, approximately 30 post docs, approximately 120 PGR students, 34 Masters students, visitors and honorary staff. The undergraduate cohort is approximately 1000 students. The department also includes the Clinical Operational Research Unit (CORU), a team of researchers dedicated to applying operational research and mathematical modelling approaches to problems in health care.

This is fixed term maternity cover and is available from 24 July 2023 till 8 November 2024 in the first instance. Salary will be UCL Grade 6, point 21 to 27 which is £ 32,331- £ £37,548 per annum inclusive of London Allowance.

Main purpose of the job

The post holder will work alongside colleagues as a member of the professional services team. The professional services team are responsible for the day to day running of the department, including Finance, HR, research and education support, events and space planning. The Department receives a consistently large number of UCAS applications for its UG programme. All applications require conversion activity - prompt and authoritative response to enquiries, efficient running of open days, keep-warm communications and provision of STEP support.

A successful candidate will be educated to A Level standard with a minimum of 5 GCSEs at Grade C or above (Including Mathematics and English Language) or equivalent, or having acquired relevant working experience, have experience of providing administrative support to staff and students or similar. They will have knowledge of admissions processes and regulations associated with general admissions administration, knowledge of or willingness to learn Health and Safety regulations. They will also have good interpersonal skills, which enable the post holder to tactfully and assertively communicate with others, and to develop effective, professional working relationships across UCL and externally and demonstrate Demonstrate flexibility to support work in different areas, particularly in a scenario of covering short-term for an absent colleague with substantially different work responsibilities.

An outstanding candidate will have experience of using records management systems within an institution and experience of working within a HE or research environment

For full spectrum of duties and responsibilities as well as essential, and desired criteria please refer to the Further Particulars document attached to this advert.

If you have any queries regarding the vacancy or the application process, please contact Adrianna Mickiewicz (a.mickiewicz@ucl.ac.uk) or Sidrah Malik (sidrah.malik@ucl.ac.uk )

Informal enquiries may be addressed to Helen Higgins (h.higgins@ucl.ac.uk)

We particularly welcome female applicants and those from an ethnic minority, as they are under-represented within UCL at this level.

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

UCL Department of Mathematics is committed to developing the careers of all its staff by providing a supportive environment in which they can flourish. We believe that inclusive teams produce the best student experience and we strive for an environment in which all staff can bring their whole selves to work. The Department actively promotes UCL's work-life balance policy which acknowledges that its staff are most productive when they have achieved a balance that enables them to meet their responsibilities outside work.

Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.