HR Assistant

• Managing HR shared email inbox and escalating queries to Line Manager or other team members as appropriate.

• Provide administrative support for the HR team

• Implement University HR policies and procedures, providing data by running ad hoc reports from appropriate HR databases (e.g. PeopleXD and Teamseer), and carrying out HR data checks and validations, updating monthly cost allocations records and managing/tracking monthly university card extensions

• Record staff sickness leave, annual leave, end of probationary periods and annual PDR dates and highlight any issues • Manage the administration of recruitment exercises which will include; editing job advertisements and job descriptions to ensure that they comply with University guidance and best practice, placing advertisements, gathering information for visa applications where necessary, generating letters to applicants, and preparing short listing packs, setting up interview rooms, administering pre-interview tests, sitting on interview panels and liaising on site with panels as and when required

• Conduct new starter checks, prepare standard letters of appointment, contracts, and visitor agreements

• Plan and carry out induction sessions for new staff

• Completion of all monthly payroll changes adhering to the University’s deadlines, ensuring that the correct funds are utilised

• Educated to A level standard, or equivalent administrative qualifications/experience

• GCSE (grade A-C) level English and Maths, or equivalent

• Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines

• Ability to clearly and accurately communicate HR processes and procedures verbally and in writing

• Experience of administering recruitment

• Experience of providing a high level of customer service with accuracy and attention to detail

• Ability to work independently or as part of a team

• Experience of relevant administrative work including ability to use Microsoft Office and email

• Awareness of Data protection and information security guidelines, and appropriate discretion when dealing with confidential information

• Willingness to undertake professional development and training

• Demonstrable interpersonal skills

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.