Executive Assistant

Are you looking for a new challenge? Would you like to work for an organisation that makes a real difference to the health of the nation? Then we have the perfect opportunity for you………

We are looking to recruit a permanent Executive Assistant to help support our Chief Executive Officer and Assistant Director for Contract Performance & Compliance.

Who are we?

We are the NIHR Coordinating Centre funded by the Department of Health and Social Care (DHSC) hosted by the University of Southampton. As part of the NIHR we help to fund, enable and deliver world-leading health and social care research which helps turn discoveries into new or improved treatments, diagnostics, medical technologies and services. We are also a major funder of applied health research in low and middle income countries.

What will you do?

Our Executive Assistants are a crucial part of our team, helping to support our directors and external customers. You will provide comprehensive and efficient support, and this will include:

• Diary management.
• Liaising with senior stakeholders.
• Manage, organise, and attend meetings/events.
• Filtering problems and enquiries.
• Providing advice and guidance where appropriate.

Who are we looking for?

We are looking for an enthusiastic and committed team player with experience within an Executive Assistant style role. Some of the key attributes you need to be successful in this role are:

• Excellent communication and interpersonal skills.
• Ability to demonstrate initiative and prioritise your own work.
• Ability to manage projects with a strong attention to detail.
• Experienced in the use of Microsoft Office.
• Have the ability to problem solve.
• Previous experience of diary management is advantageous.

How do we look after you?

We know that the world of work has changed, and we want to ensure we adapt to this new world. We offer hybrid working, allowing some time to be worked from home and some from our Chilworth offices. The exact split will be determined by business need and individual circumstance.

We also know that we can’t deliver our work without our people, so our staff wellbeing is so important to us. This commitment is reflected in having been awarded Gold for the third year in a row in MIND’s Workplace Wellbeing Index and coming 3rd out of 119 organisations!

But don’t just take our word for it- check out what our staff have to say about working here:

We are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We select candidates based on merit and ability and aspire to thrive in the diversity of our workforce. We welcome applications from all candidates with an interest in the role and those who are committed to helping us create an inclusive work environment.

For further information or an informal discussion, please contact Phil Edwards, Head of Corporate Governance, email P.R.Edwards@soton.ac.uk

Working at the University of Southampton:

Check out the staff benefits and why you should join us at The University of Southampton!

Further details:

• Job Description and Person Specification

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.

Apply by midnight on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.