Office Manager

\uD83D\uDE80 Our mission: Put the best of people and technology at the heart of the built environment. By combining the expertise of field engineers and the agility of technology, we seek to be a leading player in facilitating the economic, digital, environmental and social transition for the better and in particular in the advent of the smart building.
WeMaintain began in 2017 with a simple observation: for years, the relationships and treatment of asset owners, building managers and engineers have been kept to a minimum standard within the building maintenance industry. Elevators that only work every other day or escalators that break when you have a suitcase - does that sound familiar? This market is very niche and yet it represents 100 billion euros. In order to meet customer needs, WeMaintain has recently moved into fire safety systems through an acquisition in the sector.
We are challenging and disrupting the industry with the conviction that combining technology and innovation for the development of digital tools, and the enhancement of technical professions will be successful:

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  By giving back autonomy, time and recognition to the engineers: the true experts in the field and indispensable for successful performance.
• By building our digital solutions with our own technology, hardware and software, in order to provide real-time, reliable and comprehensive data and information to optimise building management.

Everything in the company is built around its values: **Care, Grit, Uniqueness!** We make sure that we apply them every day, whether within our teams or with our customers and partners.
\uD83C\uDDEB\uD83C\uDDF7\uD83C\uDDEC\uD83C\uDDE7\uD83C\uDDF8\uD83C\uDDEC After building a team of diverse backgrounds and skill sets, raising €38.8 million, opening Paris, London and Singapore offices and been adopted by transport, office and residential real estate players, such as Allianz Real Estate, KeolisAmey Docklands (Operators of the DLR), WeWork, Savills and CBRE, we are accelerating our growth, and for that, we need you!
As our first UK Office Manager, within a scaling mission-driven start-up, you will have the freedom to get creative, solve problems and work on various initiatives to make WeMaintain UK a great place to work for all.
WeMaintain's mission is to put the best of people and technology at the heart of the built environment. We are challenging and disrupting the building maintenance industry with the conviction that combining technology and innovation for the development of digital tools, and giving back autonomy, time and recognition to our team will be successful. We want the team behind this to feel the same way! Everything in the company is built around its values: Care, Grit, and Uniqueness. We make sure that we apply them every day, whether within our teams or with our customers and partners.
This is a great opportunity to grow. You will report to the UK Finance manager and work closely with the UK Managing Director and interact with a variety of internal stakeholders and functions.
Who you are: We are looking for a UK Office manager: you are organised, thrive at a fast pace, enjoy solving problems, love a variety of tasks and are great at getting stuff done, this could be a rewarding position.
What you will do: Manage our fleet/ company cars for field engineers Help run social events, office culture, employee experience, and internal communication Welcome new starters and candidates (order new starter equipment, organise 1st day) Manage IT equipment and IT access (create Google email, Notion, Slack, etc.) Manage Benefits platform (cycle scheme, tech scheme, Health benefits) and day-to-day benefits queries Support HR Ops activities to ensure we stay compliant Support Health & Safety administration, including audit preparation Support Finance administration, including invoicing and reporting
Requirements: Ideally, a previous experience working within a fast space environment in a similar role Can work with a diverse range of personalities Can prioritise and manage time effectively Relationship building is key, able to communicate well both verbally and in writing Attention to detail and a pragmatic problem-solving approach Analytical mindset; you seek to understand and solve a problem and instinctively ask for data Able to learn / use new IT tools quickly Our culture is built on trust, autonomy, and flexibility. We value diversity and inclusivity and believe that having a team where everyone can be their authentic selves is key. We encourage people from all backgrounds to apply and join our team.
Why join us?
1️⃣ Like any start-up, we offer you:

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  Memorable parties every 3 months
• Ambition and challenges
• WeMaintain's pension scheme with Nest for all employees

2️⃣ Like some start-ups, we also offer you:

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  A team of inspired and inspiring colleagues able to talk to you about their project for hours
• To provide you with the best possible set-up so that your remote working conditions are optimal
• A culture based on autonomy, flexibility and trust
• BSPCEs, for all employees
• A well-groomed arrival, with a welcome pack and a well-thought-out onboarding
• Gym discounts via Axa
• Optional benefits such as Cycle Scheme, Tech Scheme and Bike to rent with Cycle Scheme for all employees
  

3️⃣ Like no other start-ups, we offer you the possibility:

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  The opportunity to get a voice and feel included and part of the bigger picture (All Hands, Q&A, Feedback and a culture based on transparency and trust: for example, 360s are organised regularly; for diversity, we make sure that the team is not an army of clones; for trust, we don’t monitor each employee’s working hours)
• To meet passionate people, who come from very different jobs and backgrounds
• To join a company with a very high level of ambition
• To disrupt an unsexy yet very interesting market!
• Our benefits are based on well-being and flexibility with full Private medical insurance via Axa
• Preventive health via a medical cash plan with Medicash including therapist, mental health, dental and optical for all employees
• Enhanced sick leave and family leave (including adoption) with one month of full paid paternity/ second parent leave and enhanced maternity leave
• A B-corp-certified environment that cares about positive impact in the world in terms of ecology, environment, diversity and inclusion