Executive Assistant

Salary and Benefits: Up to £37,080 depending on experience + attractive company pension. We also offer a fantastic benefits package, which includes Online GP Service, Life Insurance and many more!

Location: Base location Bradford with hybrid working

What Will the Role Involve?

As one of our Executive Assistants, you will provide a proactive and confidential service regarding organisational and administrative support to two of our Directors here at Yorkshire Water. You will represent the business in a positive and professional manner to colleagues and the wider internal and external community whilst working as part of a wider team to support the work of Yorkshire Water, acting as a role model for the company’s new Big Ambition.

We are looking for someone who can build strong relationships of trust with the Director/Di rectors to better understand their ongoing needs and the needs of the business. You will be expected to coordinate complex senior diaries, proactively identifying and managing conflicts, demands and changing priorities and alleviating back-to-back meeting pressures where possible. In this role, you will also ensure Directors are fully briefed and in possession of all materials before any meetings or speaking engagements whilst coordinating complex travel itineraries, including national and international event registrations, as well as air, rail, and hotel bookings, ensuring travel preferences are met while being mindful of budgets.

You will be able to liaise with a wide range of stakeholders and contacts at all levels to include partners, regulatory bodies, board members etc whilst providing general office support such as processing of expenses, raising purchase orders and processing invoices.

What Key Skills & Experience Are We Looking For?

Essential

• Extensive experience of working at board level within a professional organisation
• Proven experience of complex diary and email management for senior members within an organisation
• Experience of minute / note taking
• Energetic, flexible, responsive and with a can-do approach, taking on any task that needs doing
• Excellent interpersonal skills and the ability to liaise effectively and confidently at all levels internally and externally
• Outgoing and resilient with a sense of humour
• Ability to demonstrate a high level of professionalism, confidentiality and discretion at all times.
• Ability to work on own initiative and without constant direct supervision, with a proactive approach to ensure support for the needs of the Director / Directors is anticipated, prepared and provided in a timely fashion.
• Excellent communication skills, both verbal and written
• Strong interpersonal skills and relationship management.
• Intermediate to advanced IT skills including Microsoft Outlook, Word, Excel and PowerPoint
• Efficient organisation skills, with a very high degree of accuracy and an ability to prioritise an often-conflicting workload.
• Ability to prioritise and work well under pressure in a busy environment
• Ability to multi-task and manage tight deadlines.
• Flexibility to work additional / out of hours as necessary to fulfil the requirements of the role and meet the business needs.
• Calm, unflappable and resourceful with the ability to focus on tasks and not be distracted

Desirable

• Educated to relevant accredited skills training
• Shorthand qualification or equivalent
• Be willing to travel to different Yorkshire locations as required.
• Be willing to travel with the Director to support in meetings if needed

What's in it for you?

We are committed to attracting and developing the best people across our business. Our success relies on our ability to provide a supportive, inclusive and motivating environment where everyone has a role to play in supporting the delivery of outstanding service to our customers.

We offer excellent career opportunities to our colleagues, in an environment that is challenging and rewarding.

We are looking for highly talented people who can demonstrate an affinity with our values to help us achieve our vision of 'taking responsibility for the water environment for good'. In return, we offer a lively and diverse environment in which people can build a long and varied career, rewarded with an excellent salary and benefits package.

We operate Hybrid working arrangements with attendance at your base location or sites will be for meetings or collaborative working.

If you feel this opportunity is suitable and you match the skills required, then please apply online and complete the application process.

Advert End Date: 7th April 2023

If successful for the role, you will be required to undergo pre-employment checks that will include a Basic Disclosure Check, carried out through a Third Party Company, prior to commencing employment. Depending on the role, you may also be required to go through the security vetting process for either a Counter Terrorist Check or Security Check clearance.

All our roles are subject to a medical questionnaire, and further medicals when required.

Kelda Group values equality, diversity and inclusion we believe that everyone should be treated with respect. We welcome applications from all individuals, regardless of gender, marital status, parental status, sexual orientation, race, colour, ethnic or national origin, disability, age, religion or belief and trade union membership.

Kelda Group reserve the right to close this position before the published closing date, should the need occur. We therefore advise that you complete and submit your application as soon as possible.